PRIVACY POLICY

Kabooth | Privacy Policy

This policy outlines how Kabooth collects, uses, and protects your personal data in accordance with UK GDPR and the Data Protection Act 2018.

1. Our Use of Cookies

Our website uses cookies to improve your browsing experience. These are small text files placed on your device to:

  • Remember settings: Such as your preferred sort order or email address so you don’t have to re-enter them.
  • Measure usage: Helping us ensure the website meets your needs. You can control or delete cookies via your browser settings. For more information, visit aboutcookies.org.

2. Your Rights Under UK GDPR

Under UK Data Protection law, you have the following rights:

  • The right to be informed about the collection and usage of your data.
  • The right of access (Subject Access Request) to the data we hold.
  • The right to rectification of any errors in your data.
  • The right to erasure (“The right to be forgotten”).
  • The right to restrict or object to processing in certain circumstances.

3. Lawful Basis for Processing

We process your personal data under the following legal bases:

  1. Contractual Necessity: To fulfill your booking, manage logistics, and deliver your digital/physical media.
  2. Legitimate Interests: For business accounting, tax compliance, and for the Company (as copyright holder) to maintain an archive of its work for portfolio and promotional purposes.

4. Data Retention Policy

We operate under the principle of “Data Minimisation”:

  • Booking Records: Personal data on invoices and contracts is retained for 7 years to comply with UK HMRC tax and accounting requirements.
  • Client Backup Guarantee: We guarantee to hold a backup of your digital event images for a period of 12 monthsfollowing the event date. After this 12-month window, redelivery is not guaranteed and may be subject to an administration fee.
  • Long-Term Archive: As the copyright owner, the Company may retain a master archive of images indefinitely for artistic, historical, and portfolio purposes.

5. Data Storage & Security

Your data may be stored on secure, UK GDPR-compliant cloud systems for booking management or gallery hosting. While we take every precaution to secure our systems, the transmission of data over the internet is at the sender’s risk. Once received, we take all necessary steps to ensure it is held securely to avoid unauthorized access.

6. Marketing & Image Usage

Photographs captured during your event may be used for promotional purposes (including social media, our website, or printed marketing) unless a withdrawal of consent is requested in writing. You may withdraw this consent at any time by contacting us at info@kabooth.co.uk.

7. Updating Your Details

If any of your information changes (email, name, contact details), or if you wish to see a copy of the personal details we hold, please email your request to info@kabooth.co.uk.